Archive for the 'Winshuttle' Category


Remove Old Winshuttle License Activations

Trying to activate a new CENTRAL license returns the error

You cannot have Enterprise- and Workgroup-type licensing together.


The problem is likely due to having expired licenses.  To view these, change the view from By Products to By Activation on the Manage Licenses page.


Next, select View All Activations.


You should now be able to delete the old expired license activation.


Now on the Activate Licenses page you should be able to browse to your XML activation file and activate successfully.




Winshuttle license management


Winshuttle SharePoint Permissions

There are a fair amount of Winshuttle items that require SharePoint security of some sort, so I thought I’d start documenting them in tabular form as I run across them.

Winshuttle Function

SharePoint Security


View Winshuttle History

Override List Behaviors

11/27/15 – Error attempting to view Winshuttle history with only Read access, but form can be displayed.
4/23/18 – To view history or item in process list select Override List Behaviors and allow the three other associated permission levels to be selected.

View Winshuttle History

Process Originator

View Winshuttle History

Assignee of an assignment

Access all workflow items in a site

Users with Manage Lists permission level, given directly or via a group.

A user with Manage Lists permission level has access to all items in the list, regardless of who created them.

Access individual items in form workflow list

Item level security

The default settings for a Form Workflow list are for End Users to have access (read and edit) only to the items they create. The exception is a user who has the Manage Lists permission.  This is controlled by the SharePoint list Item-Level Permissions advanced setting.

Winshuttle Form Library web part

Site Collection Administrators or Site Owners can see all the items.

The Form Library shows all of the forms that you have created, including Running, Completed, Rejected, and Saved. Only forms you have created will be visible to you.

Winshuttle Form Library Task List web part

The Task List shows all of the tasks that are assigned to you and ready for you to complete.

Winshuttle Form Process List web part

The Process List shows all processes that you have created and are Running.

Bulk Reassignments

SP2013 – Group must have permission level that contains Override List Behaviors permission.  SP2010 – Group must have permission level that contains Manage Lists permission.

Configuration key BulkReassignmentPermissionSets must be set to contain the permission level(s) that have the appropriate permission.  For example, Full Control has this permission by default.

Delete Scripts in Central Site Collection Administrator Ref. Winshuttle documentation.
Last update 2018-06-18


Reference to the List Permissions permission levels



Oops! I Accidentally Uploaded a Document to My Winshuttle Query Scripts Library

In my new job and new role, I’ve entered the world of Winshuttle, a suite of apps that allow you to easily and non-technically integrate SharePoint Workflows (created with Winshuttle Studio) with SAP transactions, to effectively eliminate the “swivel-chair” integration that often occurs between two systems.  However, like any application, there are things that occur that are unplanned…and this is one of them!

If you find you “accidentally” uploaded a document to the Query Scripts library (a system library on Winshuttle Central), you’ll find that trying to delete it will throw the error: 

“An internal error occurred while doing this action. Object reference not set to an instance of an object.”

How can you delete it?



Edit the properties of the offending file and change the Content Type from eShuttleBase to one of the others (I believe I chose BaseQueryDoc, but I believe QueryFileDoc or MetaInfoQueryFileDoc will also work).  You should then be able to delete the file and happily send it on its way to the SharePoint recycle bin!


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